Purchasing

When processing any purchasing request, please work with your faculty advisor to obtain purchasing approval. Your advisor may choose to approve individual requests as they come in or provide blanket approval ahead of time.

For Fabrication or Tech Work purchase requests, please work directly with the Tech Team. A member of the Tech Team will be able to assist with purchases for all of your technical needs. Please feel free to contact them at CEE-Techs@umich.edu.

ONLINE PURCHASING SYSTEM (OPS)

Orders can be placed with:

• M-Marketsite contracted vendors
• UM Strategic Suppliers: http://procurement.umich.edu/buying/find-products-services
• External vendors/suppliers

**Note: only one vendor per OPS order

GETTING STARTED (must have a UM uniqname and Kerberos password)

• Link to OPS: https://deptapps.engin.umich.edu/order/index/profile?dept=215000
• Select “My Profile” tab and fill in Default Shipping Information
• Default shipping address: 1351 Beal Avenue, Ann Arbor MI 48109-2125
• Switch Notification Settings to “yes” for “Order Status Changed to Processing”
• Save changes
• Select “New Order” tab and fill in required fields and special handling (if needed)
• Add comments when there are multiple approvers and/or multiple shortcodes and percentages
• Submit and your order will be routed for approvals automatically
• Orders will be placed within two business days from the time they are approved
• Once your order is delivered, log in to OPS and click “package received” for that order. Put packing slips in baskets located in 117 EWRE or 2105 GG Brown.
• If you purchase a chemical, remember to document it in your lab’s chemical inventory and/or EHS’s online safety portal. Refer to your supervising faculty with any questions.

Placing a MARKETSITE order & submitting through OPS

• Wolverine Access > Faculty & Staff > Procurement (under Finance) > M-Marketsite browse only
• Click “View My Profile” via upper right hand corner and update as needed – save changes
• Click “Default User Settings” on left hand side
• Use “Custom Field & Accounting Code Defaults” to set a default shortcode
• Use “Default Addresses” to set a default shipping address
• Use “Cart Assignees” to set a default Purchasing Team member (Jennifer Wubbenhorst – JWUBBY, Joyce Kennedy – JOYKENNE, Amy Shepherd – SHEPAMY or Kari Bigelow- HEABIGEL)
• Place your items in your cart and proceed to checkout
• Be sure to save an image of the items in your cart (print to PDF, screenshot, etc.) before submitting
• Create OPS order: https://deptapps.engin.umich.edu/order/index/newform?dept=215000
• Include shortcode and the total dollar amount
• Add comments when there are multiple approvers and/or multiple shortcodes and percentages
• Attach your saved image of final Marketsite cart
• Submit and your order will be routed for approvals automatically
• Orders will be placed within two business days from the time they are approved
• If you purchase a chemical, remember to document it in your lab’s chemical inventory and/or EHS’s online safety portal. Refer to your supervising faculty with any questions.

Once your order is delivered, log in to OPS and click “package received” for that order. Put packing slips in baskets located in 117 EWRE or 2105 GG Brown.